Creating an Email Blast
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I live in a small building where we all know each other but every once in while, sending everyone an email becomes necessary.
So in "Contacts" I created a new Contact and then added multiple "default" emails. This created an email with a lot of "To" addresses which works but it occurred to me that it would be better to have a single "To" address and then multiple BBC copies but I don't know how to do that in Mail. Any suggestions how to accomplish this task would be appreciated. TIA
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@janrif Select the contacts in the contacts panel, right-click and compose mail. Then cut and paste the additional email address from the To: field to the BCC field.
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@janrif
How about sending to self with the 'blast contact' you created in BCC? But this is not a mailing list, it just hinders all addresses to be shown to the recepients. -
@Pesala said in Creating an Email Blast:
@janrif Select the contacts in the contacts panel, right-click and compose mail. Then cut and paste the additional email address from the To: field to the BCC field.
Thanks @Pesala That's good for one email but I guess I would have to do that for all emails to the group; i.e. it's not possible to set up in Contacts for a little automation?
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@janrif I thought the objective was to send only one email to the entire group?
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@fuxs said in Creating an Email Blast:
@janrif
How about sending to self with the 'blast contact' you created in BCC? But this is not a mailing list, it just hinders all addresses to be shown to the recepients.Thanks @fuxs. I'm not sure I'm understanding your suggestion fully. Let's see if I got it. I contacts I created a contact To me with blast recipients in BCC? Where are the blast recipients coming from? Do you mind explaining further? TIA
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@Pesala said in Creating an Email Blast:
@janrif I thought the objective was to send only one email to the entire group?
@Pesala Indeed, that's the objective. But let's say I send one out today and then I need to send another to the same group next week?
I live in Building #62 and I have a contact #62. When I search for #62 the contact displays w all the default emails already in place. Am I missing something? TIA
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@janrif Maybe this will work?
- Create a new contact called Group 62 (or whatever)
- Paste all the email addresses into the email field for that contact.
- Compose an email to Group 62
- Copy and paste the address to BCC
- Send the email to yourself or your group leader
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Thanks @fuxs. I'm not sure I'm understanding your suggestion fully. Let's see if I got it. I contacts I created a contact To me with blast recipients in BCC? Where are the blast recipients coming from? Do you mind explaining further? TIA
Hi @janrif, sorry, there was a misunderstanding on my end. I understood your initial post wrongly. This 'blast contact' does not insert all of its default adresses but only one by one. I've just checked. So, forget about my idea.
@Pesala , you meant your suggestion as copy-template, right? Inserting the contact itself into bcc would produce an invalid entry which could be manually edited, though.One more template based approach could be to use a note: Copy all of the adresses into an email field, ctrl-a, ctrl-c and create a note from that
Insert note with right-click into bcc of a fresh email:
(edit: 2nd snip added)
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@fuxs said in Creating an Email Blast:
Insert note with right-click into bcc of a fresh email:
@fuxs Clever idea & workable. I keep forgetting about "Notes". I'm going to give it try. Thank you.
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@Pesala said in Creating an Email Blast:
Create a new contact called Group 62 (or whatever)
Paste all the email addresses into the email field for that contact.
Compose an email to Group 62
Copy and paste the address to BCC
Send the email to yourself or your group leader@Pesala Yes to all the above. The key, which you've provided, is to send the email to myself..... The only possible problem is pasting all the email addresses into the email field. I haven't tried this yet. Thanks for the suggestions. Very helpful.
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@janrif said in Creating an Email Blast:
Copy and paste the address to BCC
@Pesala @fuxs both of you have suggested copy / paste or insert from note as a way to create a makeshift email bcc list. Easy enough but when I tried copy /paste either way, vivaldi is stripping the brackets and not adding delimiter between addresses so bcc appears as:
[email protected] [email protected] [email protected] etc. I don't know how M3 is going to handle such a mailto list. Your thoughts? TIA -
The following express email addresses in three distinct ways and all are correctly interpreted when pasted into an email's address field:
"foo1" <[email protected]>, [email protected], foo3 <[email protected]>
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Yepp, same here. This is what M3 itself produces when copying several addresses (all from contact 'Test' here) from an email address field with ctrl-a ctrl-c:
test <[email protected]>, test <[email protected]>
Inserting this string via Note works. See snip above. Delimeters are not removed.
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- Select the contacts to include in the group
*. Compose an email to the selected contacts - Insert the cursor in the To: field
- Select All (Ctrl+A), Copy
- Close the draft email
- Create a new contact name Group 62 (or whatever)
- Paste the email addresses into the email field of the new contact
- Select the Group 62 contact and compose an email
- Copy/paste the email addresses from To: to BCC:
- Delete unwanted emails from To: field and replace with your own email, or the group's organiser.
- Select the contacts to include in the group
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@Pesala said in Creating an Email Blast:
Select the Group 62 contact and compose an email
Copy/paste the email addresses from To: to BCC:@Pesala @fuxs @yojimbo274064400 I think i now understand my own confusion in constructing this blast list.
As I understand it, each of you has me making multiple selections from the contact list in which case, then Compose & M3 produces the correct list in the correct format when I compose an email.
However, I tried 2 other methodologies which didn't seem to work right.
Ex 1: created a single contact with multiple default emails & tied to use the single contact on the To line.
Ex 2: selected multiple individual contacts & created a note from this selection. Then i inserted the note on the To line which didn't format correctly.
The idea behind both of these was to create a quasi-template so when I have to email the #62 list occasionally,
I would find my own contact compose to myself on the To line & then insert multiple selects by one of the two methods described above onto the bcc line.OTOH, when I followed your (plural) directions to make multiple selections from contact list, then to compose an email which inserts multiple email addresses in the correct format. Then select all extra contacts after 1st one on the list and paste it to bcc. That works. Am i on the same page with you now?
How come my methods don't work?
Thanks for all your help. In any case, I think this thread demonstrated that the process should be easier IMHO..
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@janrif said in Creating an Email Blast:
Then select all extra contacts after 1st one on the list and paste it to bcc. That works. Am i on the same page with you now?
Not with me, at least If you have the template note with correctly formatted addresses in, why wouldn't you simply insert it into bcc? No copy paste needed, the list is two clicks (right click bcc, hover to 'Insert Note', choose note) and some mousing away.
I don't really understand how you created your Ex 2 - note, you can have that note formatted correctly without further ado.
This is more complicated and less intuitive than it should be of course, M2 had contact folders if I remember correctly, one could compose to all contacts in this folder I think. -
@fuxs said in Creating an Email Blast:
If you have the template note with correctly formatted addresses in, why wouldn't you simply insert it into bcc?
@fuxs Tks for responding. "correctly formatted address" may be the point. Maybe I am not formatting Note content correctly. Would you mind illustrating the correct format & how to achieve it? TIA
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When you create the Note do so in Text mode, not Visual and use any of the following email address formats and comma separate each contact.:
- Display Name <foo @example.com>
- "Display Name" <foo @example.com>
- foo @example.com
When you insert the email addresses from the Note appending a comma should automatically validate the emails address, i.e. it will go from:
to:
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Yepp, and you can help that process when you already have contacts. Insert them into an address field. When hitting ctrl-a in the field, it switches to kind of text mode and lets you do a ctrl-c with correctly formatted addresses. See above, there are some snips of that process @janrif
@yojimbo274064400 , I did not even know about the markdown view, I always have Notes in Editor mode. Thanks