Automatically sorting mail to a specific folder

[Ayespy]

@mib2berlin In principle, it appears there can be a filter-by-account in Vivaldi Mail client. There is a setting when you are setting up a filter to select which folder is searched in to filter the emails. I'm not sure how well that works, as I've not tried any "search in" setting other than "All Messages."

[WildEnte]

@Ayespy last time I tried this (a while ago), selecting a specific account did the trick. I really dislike that Vivaldi keeps calling the mail panel items 'folders' when the large majority is not a folder. No wonder people are confused

[Ayespy]

@WildEnte "View" is a more accurate word, but most users won't understand what that means.

[mib2berlin]

@Ayespy @WildEnte
Hm, I cant find a way to move mails to a real custom folder in Vivaldi mail filters.
No problem in the web client to create such a filter.

[WildEnte]

@mib2berlin you can't. @Ayespy and I were talking about limiting a search to the content of a view ("folder"), for example the inbox of a specific account.

[paaljoachim]

All of this goes back to the following.

I have made custom folders through the webhost's mail server that uses the Round Cube interface.
These folders were synced into Vivaldi mail that I then check through the Vivaldi browser.

When a specific client email arrives into the inbox I want that email to automatically be moved to the client folder I have made. This means client1 email arrives into the inbox and I would like for it to automatically be moved into client1 folder.

If this is done through a label/filter/etc does not matter as long as it is moved into the correct folder.

From various replies it seems that this is just not possible at the moment in Vivaldi mail. (Not talking about the Vivaldi Web Mail but the Vivaldi mail one uses through the Vivaldi browser.)

[Ayespy]

@paaljoachim I don't understand why, when client1 mail arrives, you can't assign it, exclusively, a client1 label. Then when you click on the button for client1 label, you will see only client1 emails. What is wrong with that? Why must it be "in a folder?"

I have filters and labels. If I click on the appropriate filter or label button, I get only client mails. I can scroll through them, search them, change their status singly or in bulk, anything I want. I don't need "folders" for this. The same works for my work emails that do not belong to a specific client firm, my data vendor emails, etc.

I'm not sure I understand why this would not work for you.

[Ayespy]

@paaljoachim Or is it because you want client emails to have their "inbox" label removed?

[paaljoachim]

@Ayespy said in Automatically sorting mail to a specific folder:

I don't understand why, when client1 mail arrives, you can't assign it, exclusively, a client1 label. Then when you click on the button for client1 label, you will see only client1 emails. What is wrong with that? Why must it be "in a folder?

A label is added further below all the email accounts. I want to have a destination area (avoiding to call it folder right now) closer to the Inbox of the selected email account. I already have folders that were added through Round Cube so it would be nice to just use those to sort emails into.

I made a video and added it as unlisted to Youtube going through this feature.
https://youtu.be/ZJHZv5BNPcw

I am learning along the way how Vivaldi mail works and using video to explain what I am trying to do makes it a lot easier for others to understand what I am trying to accomplish. The videos are added to Youtube as unlisted. As I learn more than I plan to upload videos showing various aspects of how I use Vivaldi and that will hopefully also teach others about some features of Vivaldi mail.

Main pointers:
Having destination areas (can be folders, labels, filters etc) inside the current mail account.
I can create a filter through cpanel -> Email -> Email Filters, but I figured that I would rather have Round Cube pure having all the emails come into the inbox and instead through Vivaldi sort emails.
I added an extra section going again through the sorting that I could do through cPanel which would be nice to have added to Vivaldi Mail.

---

Hopefully this clears up any confusing parts.

[Ayespy]

@paaljoachim I follow you.

What you are doing is accessing individual accounts one at a time, rather than using the All Messages view. You have your reasons, I'm sure.

I don't do that. Except very rarely, I keep my All Accounts view collapsed. Rather, I use The All Messages view, and pay little to no heed what account a mail came in on. I have six accounts set up, and I can tell you at a glance, if it matters, just from the sender and the title of the email, which account it came in on. And some of my clients, especially ones I've been serving for over a decade, will email me on any one of three different accounts. I only care that they are clients, that I know who they are, and they know how to reach me. I have told them all which account I prefer, but if they send me email to an address I'm trying to get rid of (a gmail address in each case), I just deal with it. I don't nag them. So for me, the All Messages view with filters and labels works beautifully.

One of my only few gripes at present is that I can't yet delete/remove/re-order/re-name the default labels that come built-in to the client. They are just in my way. I look forward to being able to customize or remove them.

Edit: I just checked, and default labels can now be deleted. So I deleted three of them. Also, I have Labels above Filters, because I use them more.

[Ayespy]

@paaljoachim I don't know if you have noticed, but you can customize the order and visibility of the general category folders in the mail panel. I move "Custom Folders," "All Accounts" and "Mailing Lists" to the bottom to get them out of the way, and hide the "Feeds" folder because I don't use newsfeeds.

[paaljoachim]

@Ayespy said in Automatically sorting mail to a specific folder:

@paaljoachim I don't know if you have noticed, but you can customize the order and visibility of the general category folders in the mail panel. I move "Custom Folders," "All Accounts" and "Mailing Lists" to the bottom to get them out of the way, and hide the "Feeds" folder because I don't use newsfeeds.

Hey @Ayespy

I tried dragging the various category folders but that did not work in my Vivaldi Mail account.
I noticed that I can right click one of the main folders and select View and select which of the main folders are seen in the Mail account and which are not visible.
I have not figured out how to move the main folders around while in the main Mail interface.....

Ahh there it is. Going to Settings -> Mail. There is a "Mail Panel Order and Visibility" section to where one can click the up or down arrow to move the main folder categories around. This was helpful as I can move the Filter to example the top, but I still want to sort mail directly into a destination area inside an email account as it becomes closer associated with the specific email account inbox.

[Ayespy]

@paaljoachim Filtering to "folders" is an ability that will come to the client. Hard to say when. But as I largely ignore accounts, Labels works quite well for me.

[paaljoachim]

@Ayespy

Good to hear that the current system works for you. I am still new and am still (call it) settling in. I notice things that I would like to see implemented for how I believe that I want the system to work so to speak.

One reason why I shared the second part in the video was to show more of how cPanel Email filter works as it also has the move message to specific folder.

Anyhow thank you for sticking around in this thread with me it is very much appreciated! Have a good night.

[chapterleader009353]

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[chapterleader009353]

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[WildEnte]

@paaljoachim I watched your video, so I think I have a good understanding now of what you want to achieve. I like how you call where you want emails to go 'destination point' because that opens options. However, I think that Vivaldi is lacking some (maybe minor) options to give you precisely what you are looking for:

• Filter actions (or rules) can be created to assign labels, but it's not possible to have a filter automatically move an email to a folder.
• On the other hand, you can set some view (like the INBOX for example) to hide emails from custom folders, but you cannot hide emails that carry a label.

So we have to square the circle that the Filter actions don't work with folders, and that the showing/hiding emails doesn't work with labels. Right now, I don't think there's a really good solution. But I do believe that the email dev team will sooner or later make things such that you'll be able to create the functionality you are looking for.

On a lengthy train ride I browsed through existing feature requests that are relevant in your context, and that you may be interested in and that you may want to consider voting for (by liking the first post of the respective feature request).

Feature requests to improve Vivaldi's handling of folders and filter rules

• Add Filter Action 'move to IMAP folder': if this were implemented, you'd be much happier.
• From Inbox Move to...: pretty much the same request as above with way fewer votes
• Advanced folder and label settings: The suggestion is to allow marking any view ("destination point") as special, and add a show/hide toggle for views that are marked special the way Vivaldi's godfather Opera Mail M2 handled things.
• Allowing to define any destination point as special: Quite similar to the request above, actually. I guess this proposed solution is a bit simpler to use and implement.

Feature requests regarding the structure of the Mail Panel categories

• Mailbox Favorites 1: Ability to reorder certain views (destination points) with the aim to filter within the unified inbox per account. This one is marked as done, which I think is not correct, and which prompted me to write the next feature request #2 here:
• Mailbox Favorites 2: Allowing to pin any view (destination point) as a favorite so that it gets promoted in the mail panel. Writing this one I must have missed the next request about almost the same thing which was written just a couple of days earlier:
• Mailbox Favorites 3: Having a panel category "favorites" and also allowing to move items within a category up and down

Feature Requests regarding where Accounts and Inboxes are supposed to show

• Rearranging the order of mail accounts under "All Accounts"
• Filter mails by account: Adding the ability to show/hide emails from any view ('destination point') based on email account. I have written a reply there that shows how different email clients place INBOX folders in the categories.

Feature requests regarding automatic contact based destination points:

• Pinned Contacts: A category in the mail panel for quick access to conversations with specific contacts
• Messenger Style Conversations: A conversation focused and modern looking way to display an email exchange like messenger apps do
• Conversation View: A way to make a number of emails show in a condensed list somewhat like GMail

[paaljoachim]

This is really great! @WildEnte

Thank you for sharing!

I look forward to seeing a lot of this included in Vivaldi Mail when the time is right.