Automatically sorting mail to a specific folder

[paaljoachim]

I EDITED the title of this thread to better reflect what I want it to do. Which is an auto sort of email coming in to the inbox of Vivaldi mail to be moved to a specific folder I made through the web hosts Round Cube.

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I added two filters to sort specific senders into the current or so I thought folder structure that I already have.

Example.

This is my email.
Inbox
Client folder 1
Client folder 2
Client folder 3.

Adding a sorting by name of client filter. Emails to client 1 gets sorted into a filter "folder" which is seen on the bottom of all the emails in the Filter area. I want all the emails to client 1 get sorted from that email inbox and new emails coming in to go to the Client 1 folder not the filter folder on the bottom of the emails. As this creates dissociation with the current email account. (I should probably look up documentation for filters...:) I got a feeling that filtering can be improved.

I now wanted to take a look at the filter I made and tried to double click the filter icon but that did not work. I noticed that right clicking worked and I clicked Edit to bring up the filter inside the mail settings.

[yojimbo274064400]

@paaljoachim,

Vivaldi's email client's filter actions are:

• Flag
• Add label
• Remove label
• Mark as read
• Mark as spam
• Move to archive

i.e message cannot be moved to other folder with exception of designated Archive folder

Read more here, Mail Filters | Vivaldi Browser Help

Tip: use your email account's webmail interface to create filter rules to move messages to other folders; this has added advantage of all your email clients reflecting these moves.

[mib2berlin]

@paaljoachim
Hi, I second what @yojimbo274064400 mention, I always create filter on the mail server.
I use many clients on different platforms and add filters on each client make no sense to me.

[paaljoachim]

Thank you for replying @yojimbo274064400 and @mib2berlin

I logged into the web host and went to the Round Cube interface.
I do not see any possibility of sorting/labeling etc automatically moving mail from the inbox to folders I made there a few days ago.

I have earlier created folders through Round Cube. So that I can manually move email from the inbox to the specific folders to keep a better organized client email overview. These folders show up in Vivaldi.

I am not able to add a move email messages from the inbox to client folders through Round Cube as it looks like it does not offer that feature. This means I will need to manually sort through the inbox and move client emails to the correct folder so that I have a better overview of these. The filter I earlier added shows email from specific clients in the filter folders I have setup. I am just wondering how to get this this into the client folder instead of a seperate filter. I will go through the documentation and see if there is any possibility of doing what I am trying to get done.

[mib2berlin]

@paaljoachim
Hi, i was able to create a filter in Roundcube at vivaldi.net but it does not work on existing mails.

It should move mails to the folder Test.
I have no time to test this more at moment.

EDIT: The next mail was moved to the expected folder, it work.

[paaljoachim]

@mib2berlin

Thanks.

I went to the source at web host Shockhosting and Round Cube. I went to settings and other places and looked but I was not able to setup any filtering/sorting that I could see. I might have to ask support there about it.

[mib2berlin]

@paaljoachim
Select a mail, use More >

[paaljoachim]

@mib2berlin

Thanks. I just checked the More drop down. The last two options are: Open in a new window and Save as event.
It does not contain a Create filter. It looks like I will need to email support. Last time I asked about something in relation to Round Cube they told me that they could not make any changes.

[WildEnte]

At this point I'd consider solving the issue with a custom label instead of a folder. This is not quite as compatible across devices, but should work fine (I have not paid too much attention up to this point to be able to recommend specific filtering settings)

Just to make my favorite point: navigating a complex filter structure is usually slower than performing a simple search. For example, I need to select one email from client 1 and then hit 'E' to show my entire conversation history with that client. A keyword search is very fast, and if a filter contains a lot of emails a refinement search is required anyway. I understand that a structured systematic filter hierarchy may calm some nerves because things seem to be under control, but before going to great lengths asking someone to make changes, it may be more effective to try a different workflow.

And yes, Vivaldi still should get much better supporting folder based workflows to make a transition easier, but we don't know anything about if or when that is going to happen.

[mib2berlin]

@paaljoachim
Hm, there must be a way to create filters in a mail account, really strange.
I don't use labels but it is maybe a way for your, I don't even use folders anymore.

[Ayespy]

@mib2berlin In principle, it appears there can be a filter-by-account in Vivaldi Mail client. There is a setting when you are setting up a filter to select which folder is searched in to filter the emails. I'm not sure how well that works, as I've not tried any "search in" setting other than "All Messages."

[WildEnte]

@Ayespy last time I tried this (a while ago), selecting a specific account did the trick. I really dislike that Vivaldi keeps calling the mail panel items 'folders' when the large majority is not a folder. No wonder people are confused

[Ayespy]

@WildEnte "View" is a more accurate word, but most users won't understand what that means.

[mib2berlin]

@Ayespy @WildEnte
Hm, I cant find a way to move mails to a real custom folder in Vivaldi mail filters.
No problem in the web client to create such a filter.

[WildEnte]

@mib2berlin you can't. @Ayespy and I were talking about limiting a search to the content of a view ("folder"), for example the inbox of a specific account.

[paaljoachim]

All of this goes back to the following.

I have made custom folders through the webhost's mail server that uses the Round Cube interface.
These folders were synced into Vivaldi mail that I then check through the Vivaldi browser.

When a specific client email arrives into the inbox I want that email to automatically be moved to the client folder I have made. This means client1 email arrives into the inbox and I would like for it to automatically be moved into client1 folder.

If this is done through a label/filter/etc does not matter as long as it is moved into the correct folder.

From various replies it seems that this is just not possible at the moment in Vivaldi mail. (Not talking about the Vivaldi Web Mail but the Vivaldi mail one uses through the Vivaldi browser.)

[Ayespy]

@paaljoachim I don't understand why, when client1 mail arrives, you can't assign it, exclusively, a client1 label. Then when you click on the button for client1 label, you will see only client1 emails. What is wrong with that? Why must it be "in a folder?"

I have filters and labels. If I click on the appropriate filter or label button, I get only client mails. I can scroll through them, search them, change their status singly or in bulk, anything I want. I don't need "folders" for this. The same works for my work emails that do not belong to a specific client firm, my data vendor emails, etc.

I'm not sure I understand why this would not work for you.

[Ayespy]

@paaljoachim Or is it because you want client emails to have their "inbox" label removed?

[paaljoachim]

@Ayespy said in Automatically sorting mail to a specific folder:

I don't understand why, when client1 mail arrives, you can't assign it, exclusively, a client1 label. Then when you click on the button for client1 label, you will see only client1 emails. What is wrong with that? Why must it be "in a folder?

A label is added further below all the email accounts. I want to have a destination area (avoiding to call it folder right now) closer to the Inbox of the selected email account. I already have folders that were added through Round Cube so it would be nice to just use those to sort emails into.

I made a video and added it as unlisted to Youtube going through this feature.
https://youtu.be/ZJHZv5BNPcw

I am learning along the way how Vivaldi mail works and using video to explain what I am trying to do makes it a lot easier for others to understand what I am trying to accomplish. The videos are added to Youtube as unlisted. As I learn more than I plan to upload videos showing various aspects of how I use Vivaldi and that will hopefully also teach others about some features of Vivaldi mail.

Main pointers:
Having destination areas (can be folders, labels, filters etc) inside the current mail account.
I can create a filter through cpanel -> Email -> Email Filters, but I figured that I would rather have Round Cube pure having all the emails come into the inbox and instead through Vivaldi sort emails.
I added an extra section going again through the sorting that I could do through cPanel which would be nice to have added to Vivaldi Mail.

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Hopefully this clears up any confusing parts.

[Ayespy]

@paaljoachim I follow you.

What you are doing is accessing individual accounts one at a time, rather than using the All Messages view. You have your reasons, I'm sure.

I don't do that. Except very rarely, I keep my All Accounts view collapsed. Rather, I use The All Messages view, and pay little to no heed what account a mail came in on. I have six accounts set up, and I can tell you at a glance, if it matters, just from the sender and the title of the email, which account it came in on. And some of my clients, especially ones I've been serving for over a decade, will email me on any one of three different accounts. I only care that they are clients, that I know who they are, and they know how to reach me. I have told them all which account I prefer, but if they send me email to an address I'm trying to get rid of (a gmail address in each case), I just deal with it. I don't nag them. So for me, the All Messages view with filters and labels works beautifully.

One of my only few gripes at present is that I can't yet delete/remove/re-order/re-name the default labels that come built-in to the client. They are just in my way. I look forward to being able to customize or remove them.

Edit: I just checked, and default labels can now be deleted. So I deleted three of them. Also, I have Labels above Filters, because I use them more.